How can a shareholder arrange for a proxy to vote on his behalf if he leaves the Annual Meeting early?
If a shareholder leaves the meeting temporarily, the pad of voting cards permits re-entry. Should voting take place during this time the shareholder is not present and cannot exercise his voting right in person.
If a shareholder leaves the meeting early, i.e. without intending to return, the pad of voting cards must be given to staff at the exits.
In this case however, the shareholder has two possibilities to transfer his voting rights:
1. He can authorize another person present to vote on his behalf. For this, the shareholder completes the blue proxy card, removes the completed blue proxy card from the pad of voting cards and hands it in at the proxy counter when leaving the AM. The pad of voting cards is passed on to the authorized person.
2. He hands the completed orange-coloured Proxy/Instruction Card along with his voting instructions for Company proxies in at the proxy counter at the entrance/exit foyer. The Company proxies will then vote in accordance with his voting instructions. The shareholder leaves his pad of voting cards also with the official at the proxy desk when leaving the AM.